New CPWI Community Coalition Coordinator Welcome Page

Welcome New Coalition Coordinator!

On behalf of the Division of Behavioral Health and Recovery (DBHR), We're happy to welcome you to the extended family of coalition coordinators working across Washington State to prevent and reduce substance abuse and promote mental health. You are joining a great group of dedicated and talented professionals.

DBHR staff are here to support to you and your coalition. You'll be assigned to a Prevention System Manager (PSM), who will be your primary contact and source of technical assistance. Your PSM will be in contact with you. The following information will help you to get started in your critical role as Community Coalition Coordinator for this project.

To learn more about the history of CPWI please click here for the overview and CPWI brochure.

CPWI Communities are Expected to:

  • Establish/maintain a diverse substance abuse prevention community coalition which includes a minimum of eight community sectors represented.
  • Have a community coordinator for a minimum of 0.5 FTE in each community.
  • Have a full time (1.0 FTE) Prevention/Intervention Specialist in each community.
  • Partner with ESDs and counties.
  • Implement evidence-based environmental, public awareness, direct service and capacity building strategies, programs and policies through a prevention coalition.
  • Evaluate chosen programs, policies and community-level change, and participate in statewide evaluation.
  • Support state efforts to reduce youth access to tobacco and comply with federal Synar regulations.

Community Coalition Coordinator Role:

The Coalition Coordinator has a very important role in the ongoing development of the coalition and implementation of the coalition’s strategic plan. It will be your job to help organize and maintain the coalition and guide them through development, implementation, and evaluation of strategic and action plans. You will become an expert resource in volunteer management, community organization, and prevention science. Specific tasks will include:

  • Serving as staff for the coalition to plan, implement, and report;
  • Coordinating regular meetings of the coalition and subcommittees/workgroups to ensure implementation of the strategic and action plans;
  • Helping recruit and retain membership on coalition and support from local key leaders;
  • Providing and or/coordinating training for coalition members on topics including the Strategic Prevention Framework, prevention science, cultural competency, reducing health disparities, environmental strategies;
  • Coordinating the regular review of coalition budget by coalition members;
  • Working with individual member organizations to help align and integrate their work with goals and strategies of the coalition;
  • Serving as a liaison between coalition and DBHR; and
  • Participating in CPWI learning community meetings, monthly DBHR check-in meetings with PSM, and trainings.

DBHR Prevention System Manager (PSM) Role:

The PSM has two main functions in working with Coalition Coordinators:

  1. To serve as the primary point of contact for all contract monitoring; and
  2. To serve as the first point of contact for technical assistance and training coordination related to all aspects of coalition development and program management.

Getting Started: Community Coalition Coordinator First Steps

There will be some differences in how you approach your first days and weeks as a coalition coordinator depending on whether you are working with an established coalition, or are in the initial stages of bringing together community partners to form a new coalition. Please review the recommended orientation steps that relate best to your situation.

Prevention System Managers are a resource to coalition coordinators related to all aspects of coalition development and program management. As you progress through training materials and reference materials your Prevention System Manager will deliver technical assistance on a wide range of topics and answer additional questions you may have.

Monthly webinar-style CPWI learning community meetings are held with all coalition coordinators. They are scheduled for the fourth (4th) Wednesday of each month from 9 AM-11 AM with a third hour for training from 11 AM-Noon. Annual training opportunities will be another way you will continue to expand your knowledge of coalition development and prevention science.

You will also talk with your Prevention System Manager about how to document what your coalition is doing each month in the Performance Based Prevention System, (PBPS) which is the DBHR prevention database. There are PowerPoint training modules available and recorded modules in the OWL E-Learning.

Recommended orientation steps for coordinators working with ESTABLISHED coalitions: Eight Steps to Get Started in Your New Job

  1. Meet with your Prevention System Manager (PSM) in person or by phone
  2. Review coalition strategic plan, action plan, budget, and any evaluation of activities
  3. Review coalition budget and expenditures
  4. Read  Community Coalition Guide
  5. Read DBHR contract to fully understand requirements
  6. Meet with coalition Executive Team
  7. Start coalition coordinator training
  8. Meet with coalition members individually and/or at first meeting

Recommended orientation steps for coordinators working with NEW coalitions: Eight Steps to Get Started in Your New Job

  1. Meet with your Prevention System Manager (PSM) in person or by phone
  2. Read Community Coalition Guide
  3. Read DBHR contract to fully understand requirements
  4. Meet with key community leaders and stakeholders individually to introduce CPWI and invite to first meeting
  5. Set up first meeting of coalition
  6. Start coalition coordinator training
  7. Hold first coalition meeting
  8. Develop budget for period of contract

Primary Training Modules: Coalition Coordinator Training

The following sequence of trainings are posted online in the Training tab and will be a great way for you to get started working at your own pace. Some are PowerPoint modules and some are recorded trainings.

First, register to become an Athena Member and then request an OWL E-Learning account in the Training tab. (Please allow for 2 days to receive each account.)

  1. Coalition Coordinator Orientation
  2. Building Your Coalition Toolkit (CADCA) Needs Assessment Clinic
  3. Resources Assessment
  4. Logic Model
  5. Key Leader Orientation
  6. PBPS Training Modules 1 – 5

Helpful and Important Resources for Coalition Coordinators

Ongoing access to The Athena Forum www.theathenaforum.org

Prevention Services Contract and Amendments (obtain from your supervisor)

The Community Coalition Guide is the main source of written guidance for coalition coordinators. Current guide is dated August 2015, updated 10/12/15 www.theathenaforum.org/cpwi_community_coalition_guide_updated_august_2015_rvsd_10_12_15

CPWI Training page on Athena www.theathenaforum.org/training/cpwi_trainings

OWL E-Learning on Athena www.theathenaforum.org/owl

DBHR's I-502 Dedicated Marijuana Account (DMA) Prevention Plan Implementation Page http://www.theathenaforum.org/I502PreventionPlanImplementation

Additional Prevention Resources

DBHR website: www.dshs.wa.gov/bhsia/division-behavioral-health-and-recovery

Substance Abuse Professional Skills Training (SAPST): Required for all coalition coordinators within first six (6) months of employment. www.pscbw.com/Pages/News.aspx    

CADCA offers many resources for education on coalition development. www.cadca.org/resources

CADCA Primers Series: Basics of Strategic Prevention Framework and coalition development. www.cadca.org/resources/series/Primers

Certified Prevention Professional (CPP): Information on how to obtain this certification. www.pscbw.com/Pages/CPPApplicationProcess.aspx  

DBHR Guidelines and Tools for Media Strategies: www.theathenaforum.org/media_strategies_cpwi_guidelines_and_tools 

Evidence-based Programs and Practices -Excellence in Prevention page: www.theathenaforum.org/learning_library/ebp For information about evidence-based programs that have shown to affect risk and protective factors. Please note inclusion on this list does not mean they are appropriate for all community needs, risk factors, and target populations.

Healthy Youth Survey (HYS): www.askhys.net/ The bi-annual school survey administered throughout WA State to determine health related behaviors including those related to substance abuse is available online with many useful reports and comprehensive analysis. If you click on "school district" you will get a list to narrow results down to community level.

Social Indicator Data: (Also known as archival data) for community needs assessment. Important resource for needs assessment during strategic planning and updates. www.dshs.wa.gov/rda/research/risk.shtm  

Media Campaign Information: www.starttalkingnow.org Washington Healthy Youth Coalition (WHY Coalition) Website

Substance Abuse and Mental Health Services Administration (SAMHSA): www.samhsa.gov/prevention/

 


^ Back to Top