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Useful Tools

Hello Fellow CPWI Coordinators and Minerva Users,

I am starting this thread as a way to share various tools and tricks that you have developed in doing this work. These could be tools that help with reporting, coalition development, meeting management, or any sundry tidbits which you find useful. I want to clarify that these tools are not "official" in any way, and if any DBHR staff sees a potential problem with the way a tool could interact with official systems, they are welcome to advise and/or pull the post off of here. I just thought it would be useful to have a place to share our collective functionality knowledge.

The one I have attached to this post is one I use to track my daily hours spent, sorted by Minerva category. I create a copy of this file, highlight all the rows with dates I will be working for that month, then keep it open on my desktop. As I go through the day I update it based on how my day is going, and it totals them up as I go. I do some work for other grants as well, so I put those hours over on the far right so I can include them in other reports I compile. Hope it helps someone.


Isaac Wulff

Lewis County Public Health & Social Services

Morton UP and Centralia Coaltions.

IsaacWulff- Feb 26, 2019 11:56 AM Reply

Hello Again,

As the first offering, I would like to share a very simple Excel spreadsheet that I created to track my coordinator hours. This does not provide a definition of what each Minerva hours category represents, it only allows you to enter your hours for each day of a given month, then observe the totals of those hours at the bottom. 



(UPDATE: After much looking around, I was unable to locate an "Attach File" button to comments, so I haven't included my Excel file. The original post will allow me to attach files, but that defeats the purpose of all of us contributing something we created to the effort. I am going to check in with the Athena Team and see if we can attach files to comments and update this comment.) 

t.hizon@co.isla...- Apr 02, 2019 11:01 AM Reply

I couldn't figure it out, either, so I created a new discussion with some of the tools I've developed to help keep me on track :)

IsaacWulff- Apr 03, 2019 02:49 PM Reply

Good call. I just attached my tool to the original post as well. I have heard they are trying to fix it. I liked your tools! There's no sense in all of us reinventing the wheel every ten seconds.


Alicia Hughes- Mar 07, 2019 07:53 AM Reply

Hi Isaac! There is a little paperclip attachment on the list of available options when you reply - you can attach through there! Thanks for starting this thread!! 



t.hizon@co.isla...- Apr 02, 2019 10:30 AM Reply

Hi Alicia,

I have several tracking documents I've created, but don't see the paperclip attachment option?

t.hizon@co.isla...- Apr 04, 2019 12:32 PM Reply

Wow, this is super detailed! I just make notes on my calendar and then add everything up at the end of the month...

You've inspired me!