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New CPWI community coalition coordinators

Welcome new coalition coordinator!

On behalf of the Division of Behavioral Health and Recovery (DBHR), we are happy to welcome you to the extended family of coalition coordinators working across Washington State to prevent and reduce substance abuse and promote mental health. You are joining a great group of dedicated and talented professionals.

DBHR staff are here to support you and your coalition. The following information will help you to get started in your critical role as coalition coordinator for this project.

  • Establish and/or maintain a diverse substance abuse prevention community coalition which includes a minimum of eight community sectors represented.
  • Have a community coordinator for a minimum of 0.5 FTE in each community. Ensure Coordinators have a physical office space in the community.
  • Have a full time (1.0 FTE) Student Assistance Specialist (Prevention/Intervention Specialist) in each community.
  • Partner with Educational Service Districts (ESDs) and counties.
  • Implement evidence-based environmental, public awareness, direct service and capacity building strategies, programs and policies through a prevention coalition.
  • Evaluate chosen programs, policies and community-level change, and participate in statewide evaluation.
  • Support state efforts to reduce youth access to tobacco and comply with federal Synar regulations.
The coalition coordinator has a very important role in the ongoing development of the coalition and implementation of the coalition’s strategic plan. It will be your job to help organize and maintain the coalition and guide them through development, implementation, and evaluation of strategic and action plans. You will become an expert resource in volunteer management, community organization, and prevention science. Specific tasks will include:

  • Serving as staff for the coalition to plan, implement, and report;
  • Coordinating regular meetings of the coalition and subcommittees/workgroups to ensure implementation of the strategic and action plans;
  • Helping recruit and retain membership on coalition and support from local key leaders;
  • Providing and/or coordinating training for coalition members on topics including the Strategic Prevention Framework, prevention science, cultural competency, reducing health disparities, environmental strategies;
  • Coordinating the regular review of coalition budget by coalition members;
  • Working with individual member organizations to help align and integrate their work with goals and strategies of the coalition;
  • Serving as a liaison between coalition and DBHR; and
  • Participating in Prevention Provider Learning Community meetings, monthly check-in meetings with DBHR manager, and trainings.
  • To serve as the primary point of contact for all contract monitoring.
  • To serve as the first point of contact for technical assistance and training coordination related to all aspects of coalition development and program management.
  • Meet with your DBHR manager in person or by phone.
  • Review coalition strategic plan, action plan, budget, and any evaluation of activities.
  • Review coalition budget and expenditures.
  • Read the Community Coalition Guide.
  • Read DBHR contract to fully understand requirements.
  • Meet with coalition executive team.
  • Start coalition coordinator training (see below).
  • Meet with coalition members individually and/or at first meeting.
 

  • Meet with your DBHR Manager in person or by phone.
  • Read CPWI Community Coalition Guide.
  • Read the DBHR contract to fully understand requirements.
  • Meet with key community leaders and stakeholders individually to introduce CPWI and invite to first meeting.
  • Set up first meeting of coalition.
  • Start coalition coordinator training (see below).
  • Hold first coalition meeting.
  • Develop budget for period of contract.
 

The following sequence of trainings are posted online in the Training tab and will be a great way for you to get started working at your own pace. Some are PowerPoint modules and some are recorded trainings. To access training, register to become an Athena Member and then request an OWL E-Learning account in the Training tab. Please allow for two days to receive each account.

  • Coalition Coordinator Orientation
  • Building Your Coalition Toolkit (CADCA) Needs Assessment Clinic
  • Resources Assessment
  • Logic Model
  • Key Leader Orientation
  • Online Minerva Training
 

 

The Athena Forum 

Prevention Services Contract and Amendments (obtain from your supervisor) – Sample contract

CPWI Community Coalition Guide - is the main source of written guidance for coalition coordinators

Minerva - DBHR Substance Use Disorder Prevention and Mental Health Promotion Online Reporting System

OWL E-Learning - Professional development information and resources

DBHR's I-502 Dedicated Marijuana Account (DMA) Prevention Plan Implementation Page

Behavioral Health & Recovery County Contract Expenditures Reports (17-19)

Communication strategies: Guidelines and tools

Successful Billings Tips for all contractors

 

DBHR Media Campaigns:

DBHR website – updated link coming soon!

Substance Abuse Professional Skills Training (SAPST): Required for all coalition coordinators within first six (6) months of employment. 

CADCA offers many resources for education on coalition development.

CADCA Primers Series review the basics of Strategic Prevention Framework and coalition development. 

Certified Prevention Professional (CPP) Information on how to obtain this certification.  

DBHR Guidelines and Tools for Media Strategies  

Excellence in Prevention page list of evidence-based programs that have shown to affect risk and protective factors. Please note inclusion on this list does not mean they are appropriate for all community needs, risk factors, and target populations.

Healthy Youth Survey (HYS)  is the bi-annual school survey administered throughout WA State to determine health related behaviors including those related to substance abuse is available online with many useful reports and comprehensive analysis.

Social Indicator Data (Also known as archival or administrative data) for community needs assessment. Important resource for needs assessment during strategic planning and updates. 

Start Talking Now Website  Washington Healthy Youth Coalition (WHY Coalition) Website

Substance Abuse and Mental Health Services Administration (SAMHSA)